Job Summary
Under the direction of the VP, Finance & Administration, the Coordinator, Business Office plays a vital role in supporting financial and administrative functions. This position is responsible for maintaining accurate accounting records, performing data entry and reconciliation, and assisting with general ledger, accounts payable, accounts receivable, payroll, student finance, office services, and human resources. The Coordinator, Business Office serves as the primary point of contact for the Business Office, ensuring efficient operations and compliance with financial policies.
Qualifications
- Bachelor's degree in business administration, accounting, or related field.
- Minimum of two (2) years of experience as a bookkeeper, in a school Business Office or equivalent setting.
- Strong knowledge of accounting principles, financial reconciliation, and data entry.
- Proficiency in QuickBooks or equivalent accounting software.
- Excellent interpersonal skills for effective communication with staff, students, faculty, vendors, and external stakeholders.
- Proficient in Microsoft Office Suite (Excel, Work, Outlook, etc.)
- High attention to detail, organizational skills, and the ability to handle multiple tasks efficiently.
Responsibilities
This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related activities as requested. This list describes major responsibilities to support the Business Office efforts for MTSA:
Accounting & Financial Operations
- Perform accurate and timely data entry for financial transactions, including accounts payable, accounts receivable, payroll, and student finance.
- Reconcile general ledger accounts, bank statements, and financial records to ensure accuracy and compliance.
- Prepare and process weekly bank deposits, including creating detailed reports for general ledger entry.
- Review and process accounts payable invoices, ensuring proper documentation and authorization.
- Process and distribute accounts payable checks in coordination with the VP, Finance & Administration.
- Assist in financial aid loan fund verification and authorize banking transfers as needed.
Student Finance & Tuition Management
- Oversee the billing and collection of tuition for all school programs.
- Maintain student accounts within CampusCafe and provide support for student financial inquiries.
- Assist with financial reporting and compliance for the Nurse Faculty Loan Program.
Payroll & Employee Financial Management
- Manage and review bi-weekly employee timecards and prepare payroll for processing.
- Track and manage salaried employees' PTO summaries.
Office & Vendor Management
- Collaborate with the Coordinator, Plant Operations to oversee campus facility maintenance and vendor contracts.
- Manage purchasing of office supplies, recruiting/marketing materials, and kitchen essentials.
- Assist with special school projects, events, and administrative support as assigned by the VP, Finance & Administration.
Other Duties
- Serve as the primary contact for the Business Office, ensuring efficient communication and service.
- Assist with financial and operational audits as needed.
- Support Business Office initiatives and process improvements.
- Perform other job-related duties as assigned.
Committee Involvement
- Finance Committee, Recording Secretary
- Audit Committee, Recording Secretary
- MTSA Staff Committee member
Reporting
Reports to the Vice President, Finance and Administration
Terms of Employment
Full-time employment by Middle Tennessee School of Anesthesia