Job Summary
Under the direction of the Program Administrator, the Coordinator of Clinical Support is responsible for creating and managing clinical schedules to ensure students meet all required clinical case exposures. This role coordinates contracts with clinical affiliates, manages student time off (vacation, personal, emergent, and compensation days), and oversees the activities of the Clinical Support Specialist.
Qualifications
- Bachelor’s degree required.
- Minimum of two (2) years of experience in an educational or clinical academic setting.
- Strong understanding of clinical education logistics and contract coordination.
- Excellent interpersonal and communication skills for effective interaction with students, faculty, staff, vendors, and clinical affiliates.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).
- Strong attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously.
Responsibilities
This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related activities as requested. This list describes major responsibilities to support the clinical efforts for MTSA:
- Create and maintain clinical rotation schedules and calendars for students.
- Ensure schedules meet accreditation and clinical case requirements.
- Coordinate, review, and maintain contracts with clinical affiliates.
- Assist in preparing accreditation reports, including the Annual Report to the Council on Accreditation (COA) and requests for new clinical site approvals.
- Submit COA forms related to senior elective rotations.
- Maintain student clinical files and ensure documentation compliance for site participation.
- Administer, read, and document TB skin tests.
- Maintain records of RN licensure and liability insurance for students; distribute to sites as needed.
- Track and manage student time off, including vacation and emergent leave.
- Coordinate with clinical site staff to resolve scheduling issues and facilitate student placements.
- Schedule and support clinical site visits by program leadership and faculty.
- Maintain and update clinical orientation files in Brightspace.
- Assist with onboarding and training of Clinical Support Specialist (if applicable).
- Enter and maintain updates to the clinical schedule, clinical site information, sub administrator and clinical preceptor accounts in an online database (i.e., Typhon).
- Assists Program Administrator with coordination of out of town student housing arrangements.
- Participate in the review and preparation of accreditation self-study materials.
- Assist with school-wide projects and perform other duties as assigned.
- Perform other job-related duties as assigned.
Committee Involvement
- NAP C Committee, Recording Secretary
- Progressions Committee, Recording Secretary
- Appeals Committee, Recording Secretary
- MTSA Staff Committee Member
Reporting
Reports to the Program Administrator, DNAP-PD Program
Terms of Employment
Full-time employment by Middle Tennessee School of Anesthesia