Policy Number:
3.1.202
Date:
3/16/09
Reviewed:
2014, 2023
Revised:
1/24/12, 7/12, 2/14, 2016, 6/2023, 9/2023
Locations
The purpose of this Administrator-On-Call (AOC) policy is to ensure that an authorized and trained administrator of the School is always available during regular business hours to help coordinate the School’s response during an emergency situation and to maintain appropriate administrative supervision over the operation of the School.
In the absence of both the President and the Executive Vice President from the MTSA campus for prolonged time periods (more than one or two days), the following procedures will be followed.
PROCEDURE
Emergency Situations:
- All MTSA administrative personnel and the designated AOC should have the Emergency Response Plan and emergency contact information available at all times.
- Should an emergency situation arise during normal operating hours, the President, or highest-ranking administrator who is on-site at the School, will implement the Emergency Response Plan and be responsible for appropriately notifying all students, faculty and staff, and administration.
- Should an emergency situation arise after regular School hours (i.e. other than Monday through Thursday, 8:00 AM to 6:00 PM), the individual first aware of the emergency situation will immediately notify both the President and the Executive Vice President.
- If both the President and Executive Vice President are absent from the Nashville area and an emergency situation develops, the MTSA staff, or other individual, who becomes aware of the emergency situation, will immediately notify the AOC.
- In a non-emergency situation and when appropriate, the AOC will notify MTSA administration in the following order:
- President
- Executive Vice President
- Vice President for Finance and Administration
- In an emergency, the senior MTSA administrator or the AOC, will proceed to the School and remain there until the immediate emergency is resolved
- Types of situations the AOC should be contacted for are:
- Natural disaster (flooding, tornado)
- Fire
- Violent crime
- Bomb threat
- Hazardous material spill
- Utility failure
- Sexual assault
- Suicide attempt/gesture
- Psychotic break/mental health problem
- Bizarre behavior
- Hospitalization of a student (potentially life-threatening)
- Serious accident involving student/staff
- Unusual student/staff behavior/attitude
- Death of a student/staff
- Major vandalism
- Major fight/disturbance
- Student arrest
- Racial incident
- Criminal act (i.e. breaking and entering, destruction of property, etc.)
- Once the AOC is aware of the emergency situation, he/she will then notify the other MTSA administrator(s) of their assessment of the emergency and steps taken to implement the Emergency Response Plan.
- The AOC must notify the appropriate local, state, and/or Federal authorities of emergency situations involving any perceived or real criminal activity.
- The Administrator-On-Call (AOC) is responsible for reporting to and/or contacting the President and/or the Executive Vice President for the following broad areas:
- Initially report/contact the President if the situation/incident is administrative in nature, for example:
- Natural disaster during non-operating hours/days
- Fire during non-operating hours/days
- Violent crime (non-student related)
- Bomb threat (no interruption of class schedule)
- Hazardous material spill (no threat to students)
- Utility failure during non-operating hours/days
- School break-in or vandalism
- Initially report/contact the Executive Vice President if the situation/incident is academic and/or program-related, for example:
- Sexual assault of a student
- Suicide attempt/gesture by a student
- Student psychotic break/mental health problem
- Accident and/or hospitalization of a student
- Missing student
- Student arrest
- Major student incident (i.e. stealing tests or cheating on tests, etc.)
- Initially report/contact the President if the situation/incident is administrative in nature, for example:
It is only prudent and responsible for the AOC to inform the appropriate administrative personnel regarding any major incidents that have direct or indirect impact on the School and its operations as outlined in the above examples.