Coordinator, Post Degree Programs (ASPMF)

JOB SUMMARY

Serve as the primary contact for the Acute Surgical Pain Management Fellowship (ASPMF), providing administrative and operational support to ensure the program's success. This role involves coordinating meetings, managing program evaluations and credentialing, assisting with student scheduling, and supporting continuing education offerings.

QUALIFICATIONS

• High school diploma or GED required; bachelor's degree in related field preferred.
• Ability to collaborate with faculty, staff, and external stakeholders in a technology-driven environment.
• Proficiency in event planning software and secure digital communication platforms.
• Ability to generate reports using data analysis software.
• Demonstrated advanced working knowledge of Microsoft Office Suite, database management, and cloud-based document collaboration tools.
• Ability to maintain confidentiality and discretion in all communications.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to manage multiple tasks and deadlines effectively.
• Strong organizational and communication skills.

RESPONSIBILITIES

This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related activities as requested. This list describes major responsibilities to support the evaluations and credentialing processes for MTSA:

• Serve as the main point of contact for the ASPMF program.
• Schedule and coordinate meetings, appointments, and conference calls related to ASPMF activities.
• Manage all aspects of program evaluation and credentialing processes.
• Coordinate Continuing Education offerings within the ASPMF department.
• Work closely with program development personnel to prioritize and execute project needs.
• Assist in the coordination and completion of student clinical schedules and educator practicums.
• Maintain accurate documentation related to program evaluation, credentialing, and administrative planning.
• Prepare and manage rotation schedules.
• Ensure student files are up to date and compliant with clinical and practicum site requirements.
• Communicate with site Clinical Coordinators regarding delinquent evaluations needed for student transcripts.
• Update, edit, and maintain program handbooks.
• Prepare reports and scoring as required by regulatory and accrediting agencies, ensuring compliance with policies and standards.
• Provide coverage for MTSA’s main phone line as needed.
• Assist in the planning and execution of MTSA events, including but not limited to Cadaver Workshops, PoCUS Workshops, Graduation, and White Coat Ceremony.
• Act as back up for other post graduate programs/offerings, if needed.
• Perform other duties as assigned to support the program and institution.

COMMITTEE INVOLVEMENT

MTSA Staff Committee Member

REPORTING

Reports to the Director, Acute Surgical Pain Management Fellowship

TERMS OF EMPLOYMENT

Full time employment by MTSA

ATTENDANCE

Expected to be available and on campus during normal business hours of Middle Tennessee School of Anesthesia, Monday through Thursday, 8:00 am to 6:00 pm CST.