Responsibilities:
The major responsibilities for each job/position are listed in a bulleted format, under the Responsibilities subheading, which is in bold font.

Reporting:
The individual(s) to which each position reports is listed.

Committee Involvement:
A list of committee involvement for each position is listed in bulleted format.

Terms of Employment:
The terms of employment for each position.

ADMINISTRATIVE POSITIONS

MTSA President

Qualifications:

Academic doctoral degree in education, nursing, or a related field
At least five (5) years of professional and administrative experience (teaching experience preferred)

Responsibilities:

The President is responsible to the MTSA Board of Trustees.
The President consults with and informs the Board of Trustees, individually and/or collectively on sensitive School issues and assists the Board in developing and implementing best practices.
The President maintains a close working relationship with the Board of Trustees Chair to assure effective communication and collaboration.
The President represents the School to external agencies, to include the Commission on Colleges of the Southern Association of Colleges and Schools.
The President is responsible for hiring all other administrators. The President collaborates with appropriate individuals in hiring other leadership and staff personnel.
The President, in collaboration with the Vice President for Advancement and Alumni, has oversight of any capital campaigns as MTSA engages in building projects or other capital improvements.
The President reviews evaluations by faculty and students and evaluates the administrative and/or academic performance of individuals holding the following positions:
- Vice President of Academics
- Vice President for Advancement and Alumni
- Vice President for Finance and Administration
The President, as a member of the Evaluation Committee, reviews evaluations by faculty and students, thus is able to assist the Vice President of Academics in the evaluation of the administrative and/or academic performance of the Learning Resource Center and Information Systems Support Director
The President will participate as an active contributing member of the faculty of the School of Anesthesia including, but not limited to, the following duties:
- Program and curriculum development
- Serving as member of School committees
- Evaluating and counseling students
- Continuous self-evaluation of the School
- Assisting with selection of School equipment and teaching aids
- The President, in collaboration with the Vice President for Finance and Administration, has oversight of all financial matters at MTSA, to include the following:
- Authorizes expenditures exceeding $1,000
- Reviews a proposed budget proposed by the Finance Committee
- Proposes tuition changes with advice and assistance of the President’s Council
In the role of a professional educator, the President attends the following meetings to help assure compliance with all local, state, federal, regulatory, and accreditation requirements:
- Commission on Colleges of the Southern Association of Colleges and Schools (COCSACS) Annual Meeting (typically held in December), as appropriate
- Workshops presented by the Southern Association of Colleges and Schools the Commission on Colleges (SACSCOC), as appropriate
- Professional development workshops, as appropriate

Reporting:

Reports to the Board of Trustees

Committee Involvement of the President:

Board of Trustees (Ex-officio, non-voting member)
Chairperson, MTSA Faculty/Staff Committee
Chairperson, President’s Council
Chairperson, Strategic Planning Committee (ad hoc)
Chairperson, Screening Committee
Finance Committee member
Audit Committee member
Evaluation Committee member
Progressions Committee member
Interview Committee member
Grievance Committee member
Assists the Vice President of Academics in appointing members of the Appeals Committee

Terms of Employment:

The President has entire salary from the Middle Tennessee School of Anesthesia for administrative duties and academic instruction and is appointed by the Board of Trustees.

Vice President of Academics

Job Summary:

Responsible for all aspects of the nurse anesthesia program at MTSA, to include both academic and clinical areas

Qualifications:

Earned Doctoral Degree
Minimum of five (5) years of teaching and educational administrative experience
Post-Graduate level courses in curriculum, instruction, and evaluation

Responsibilities:

The Chief Academic Officer performs each of the following functions or oversees the function of:
- Interviews, hires, and evaluates all faculty with academic appointments
- Maintenance of faculty records
- Determines the academic schedules
- Ensures the development of manuals for curriculum plan and course outlines
- Annually reviews Course Outlines and Objectives for courses
- Reviews student performance for courses and the Self-Evaluation Examination (SEE)
- Reviews scores of graduates on the National Certification Examination (NCE)
- Participates in First Quarter Orientation and teaching classes
- Ensures that student evaluations of academic courses/faculty are reviewed quarterly
As the Chief Clinical Coordinator performs each of the following functions:
- Participates in conjunction with the Program Administrator in developing and maintaining the practicum requirements, methods and process of teaching, and student evaluation
- Plans and publishes each of the following:
- Performance-based objectives relevant to the students’ performance
- Performance-based objectives for specific affiliating institutions
- Ensures that summary evaluations of students’ clinical performance are reviewed at least quarterly
- Ensures that evaluations of affiliate sites and clinical instructors are completed and reviewed at least quarterly
In the role of Director of Admissions performs each of the following functions:
- Reviews all applications for admission
- Assures orderly processing and handling the selection of the new class
In the role of Vice President of Academics performs each of the following:
- Develops, maintains, amends, and implements School policies governing the academic program
- Develops and maintains Administrative Manual sections related to the function of the Faculty, Staff, and Students; and procedures for establishing affiliations with hospitals
- Develops and maintains policy governing qualifications of instructional staff and documentation of compliance with criteria
- Reviews and directs revisions of policies as the appropriate committees propose policy changes
- Collaborates with the Program Administrator and the department of institutional effectiveness t to direct Self-Studies for Reaffirmation of Accreditation from the Council on Accreditation of Nurse Anesthesia Educational Programs (COA)
- Collaborates with the department of institutional effectiveness to direct Self-Studies for Reaffirmation of Accreditation from the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)
- Collaborates with the Department of Institutional Effectiveness to assure appropriate submission of IPEDS data
- Assures that MTSA committees fulfill their objectives as scheduled
- Assists with applications for various grants completed by the Vice President for Advancement & Alumni
- Collaborates with the Director of Operations regarding office staff needs
- Reviews evaluations by faculty and students, in conjunction with the Evaluation Committee
- Completes performance evaluations of the positions linked in the organizational chart
In the role of Title IX Coordinator performs each of the following:
- Coordinate the School’s compliance with Title IX, including the recipient’s grievance procedures for resolving Title IX complaints
- Inform the President of all reports and complaints raising Title IX
- Has sufficient knowledge about Title IX and the School’s policies and procedures
- Involved in the drafting and revision of Title IX-related policies and procedures

Committee Involvement of the Vice President of Academics:

Board of Trustees (Ex-officio, non-voting)
BOT Academic/Student Affairs Committee School Liaison
Chairperson, Progressions Committee
Admissions Committee member
Screening Committee member
President’s Council member
Nurse Anesthesia Program (NAP) Council
MTSA Faculty/Staff Committee member
Strategic Planning Committee member
Evaluation Committee member
Institutional Review member (ad hoc)
Institutional Effectiveness Committee (ad hoc)
Grievance Committee

Reporting:

Reports to the President

Terms of Employment:

Has total salary from the Middle Tennessee School of Anesthesia and is hired by the President

Program Administrator (PA) for DNAP-PD Program

Job Summary:

Responsible for all aspects of the nurse anesthesia program at MTSA, to include both academic and clinical areas

Qualifications:

CRNA with current Re-certification
Earned Doctoral Degree
Current APN licensure in Tennessee
Minimum of five (5) years of teaching and educational administrative experience
Post-Graduate level courses in curriculum, instruction, and evaluation
Minimum of five (5) years of clinical experience as a CRNA.

Responsibilities:

The Chief Academic Officer performs each of the following functions for the MS and DNAP programs:
- Interviews, hires, and evaluates all faculty with academic appointments
- Maintenance of faculty records
- Determines the academic schedules
- Ensures the development of manuals for curriculum plan and course outlines
- Reviews Course Outlines and Objectives for courses
- Reviews student performance for courses and the Self-Evaluation Examination (SEE)
- Reviews scores of graduates on the National Certification Examination (NCE)
- Participates in teaching classes
- Ensures that student evaluations of academic courses/faculty are reviewed quarterly
- Provides mentoring and training to the Assistant Program Administrator to fulfill these same duties
As the Chief Clinical Coordinator performs each of the following functions for the MS and DNAP programs:
- Establishes and maintains multiple clinical affiliations, and assures valid contracts
- Ensures that site visits are made to all full-time clinical affiliates at least annually
- Ensures that site visits are made to all new and recurring senior elective clinical affiliates
- Develops and maintains the practicum requirements, methods and process of teaching, and student evaluation
- Plans and publishes each of the following:
  - Performance-based objectives relevant to the students’ performance
  - Performance-based objectives for specific affiliating institutions
- Determines, schedules, and supervises the publication of each of the following:
  - Student affiliation rotation schedules
  - Student vacation and holiday schedules
  - Students’ Clinical Experience Records on a monthly basis
- Ensures that summary evaluations of students’ clinical performance are reviewed
- Ensures that evaluations of affiliate sites and clinical instructors are completed and reviewed
- Provides mentoring and training to the Assistant Program Administrator to fulfill these same duties
In the role of Director of Admissions performs each of the following functions for the MS and DNAP programs:
- Reviews all applications for admission
- Oversees verification of originality of transcripts
- Oversees the verification and review of references for number, content, and appropriate referral
- Oversees the distribution of appropriate selection materials to the Admissions Committee
- Assures orderly processing and handling the selection of the new class
- Provides mentoring and training to the Assistant Program Administrator to fulfill these same duties
In the role of support to the Vice President of Academics in performing each of the following for the MS and DNAP programs:
- Develops, maintains, amends, and implements School policies governing the academic program
- Develops and maintains Administrative Manual sections related to the function of the Faculty, Staff, and Students; and procedures for establishing affiliations with hospitals
- Develops and maintains policy governing qualifications of instructional staff and documentation of compliance with criteria
- Reviews and directs revisions of policies as the appropriate committees propose policy changes
- Collaborates with the Assistant Program Administrator(s) and the department of Institutional Effectiveness to direct Self-Studies for Reaffirmation of Accreditation from the Council on Accreditation of Nurse Anesthesia Educational Programs (COA)
- Collaborates with the department of Institutional Effectiveness to direct Self-Studies for Reaffirmation of Accreditation from the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)
- Collaborates with the Department of Institutional Effectiveness to assure appropriate submission of IPEDS data
- Assures that MTSA committees fulfill their objectives as scheduled
- Assists with applications for various grants completed by entities/persons within MTSA
- Collaborates with the Director of Operations regarding office staff needs
- Reviews evaluations by faculty and students, in conjunction with the Evaluation Committee
- Completes performance evaluations as appropriate based on the School’s organizational chart
- Provides mentoring and training to the Assistant Program Administrator to fulfill these same duties
- Other duties as assigned by the Vice President of Academics
In the role of Medical Missions Coordinator performs each of the following functions for the MS and DNAP programs:
- Assure that mission service opportunities are in line with the Mission and Values of MTSA
- Confer with Clinical Coordinator to establish best dates for mission trips
- Promote mission and service opportunities for students and staff
- Collaborate with other institutions to share ideas and opportunities for mission service
- Monitor student fund-raising for mission trips for appropriateness related to the Mission and Values of MTSA
In the role of a professional CRNA educator attends the following meetings when appropriate:
- AANA Assembly of School Faculty
- AANA National Convention
- AANA Mid-Year Assembly
- Tennessee Association of Nurse Anesthetists (TANA) Annual meeting
- Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Annual Meeting
- Workshops presented by the Council on Accreditation (COA)
- Workshops presented by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)
- Professional development workshops
- Provides mentoring and training to the Assistant Program Administrator to fulfill these same duties

Committee Involvement of the Program Administrator:

Board of Trustees (Ex-officio, non-voting, by invitation)
BOT Academic/Student Affairs Committee School Liaison
Chairperson, Nurse Anesthesia Program (NAP) Council
Progressions Committee member
Chairperson, Interview Committee
Chairperson, Screening Committee
President’s Council member
MTSA Faculty/Staff Committee member
Strategic Planning Committee member (ad hoc)
Evaluation Committee member

Reporting:

Reports to the Vice President of Academics
Has frequent interaction and communication with the President

Terms of Employment:

Has total salary from the Middle Tennessee School of Anesthesia and is hired by the Vice President of Academics/President

Vice President, Advancement & Alumni

(As of July 2021, not an active full-time position)

Job Summary:

Directs advancement, alumni, admissions, and public relations activities of MTSA.

Qualifications:

Minimum of a bachelor’s degree with an emphasis in Communications and/or Philanthropy
Certified Fundraising Executive preferred
Minimum 5 years of experience in Philanthropy Management

Responsibilities:

The Vice President for Advancement & Alumni is responsible to the President
Advancement responsibilities:
Directs, manages, and coordinates a comprehensive fundraising program for MTSA including capital campaigns, annual funds, special events, planned giving and endowment
Reports to the MTSA President who is ultimately responsible for Advancement initiatives

Alumni responsibilities:

Liaison to Alumni Association Committee
Supports Alumni Association to help it achieve their objectives
Advises Alumni regarding fundraising

Public Relations responsibilities:

Oversees recruitment of applicants in Schools of Nursing, as needed and requested by the institutions
Directs School presence in recruitment at college career days upon invitation (special emphasis is given to Seventh-day Adventist schools in order to enhance awareness of a School which acknowledges Sabbath)
Prepares articles and directs preparation of articles (news releases, feature stories, etc.) for publication relative to MTSA

Reporting:

Reports to the President

Committee Involvement of the VP for Advancement & Alumni:

President’s Council member
BOT Institutional Advancement Committee School Liaison
Board of Trustees (Invited by President)
Strategic Planning Committee member
Advancement Committee
Alumni Committee
Golf Committee
Gala Committee
Sporting Clay Committee
MTSA Faculty/Staff Committee member

Terms of Employment:

Has total salary from the Middle Tennessee School of Anesthesia and is hired by the President in consultation and advice from the Board of Trustees and President’s Council.

Vice President, Finance & Administration

Job Summary:

Responsible for financial records, bank account maintenance, human resources and general plant operations

Qualifications:

Minimum of Baccalaureate degree in Business Management or Accounting; Master’s degree preferred
Minimum of two (2) years of experience in accounting and/or business office management with a knowledge of accounting practices, record keeping, financial statements, financial reporting and accounting software
Ability to work in a team environment with strong interpersonal skills and the ability to effectively relate to students, staff, faculty, and the community.
Minimum of two (2) years of experience in human resource management
Knowledge of Human Resource laws, OSHA/TOSHA standards, payroll laws and Federal Regulations
Excellent communication and interpersonal skills

Responsibilities:

Timely processing of all financial reports and statements
Timely reporting to federal and state government agencies
Administration of all MTSA financial accounting and banking records
Act as Plan Administrator for company retirement plan
Reporting of financial status to MTSA Board of Trustees and Finance Committee
Meets with MTSA administration to discuss major financial decisions
Regular member of all appropriate committees
Administration of all property, liability and employee health care insurance
Schedules staff to ensure adequate coverage
Maintains employee right to know information for retirement plan, insurance, etc.
Administration of OSHA and TOSHA guidelines
Administration of employee payroll and all related reports and payments
Administration of Human Resource requirements and needs

Reporting:

Reports to the President

Committee Involvement of VP for Finance:

Board of Trustees (Ex-officio, non-voting member)
Treasurer, Board of Trustees
Audit Committee member
Finance Committee member
President’s Council member
Strategic Planning Committee member
MTSA Faculty/Staff Committee member
Grievance Committee member (Ex-officio)

Terms of Employment:

Has total salary from the Middle Tennessee School of Anesthesia and is hired by the President with consultation and advice from the Board of Trustees and President’s Council.

MTSA Medical Consultant

Job Summary:

Shares responsibility with the Vice President of Academics to assure that appropriate anesthesia standards of care are taught to the students.

Qualifications:

Physician, Board Certified Anesthesiologist
Desire to teach, either in the clinical or academic setting
Minimum of five years clinical experience
Prior teaching experience preferred

Responsibilities:

As Medical Consultant of MTSA, is responsible to the President, the Vice President of Academics.
The Medical Consultant practices medicine in a local anesthesia department as a private practitioner, and in that capacity is responsible to the Medical Executive Committee and Medical Staff of that facility in the discharge of his professional responsibilities.
The Medical Consultant of MTSA shares the responsibility with the Vice President of Academics, the Clinical Faculty Committee and the Curriculum Committee to assure that appropriate anesthesia standards of care are taught to the students
The Medical Consultant participates in the evaluation of student performance at the local medical facility at which he is currently employed.
The Medical Consultant may teach academic courses, as requested by the Vice President of Academics (as Chief Academic Officer).

Reporting:

Reports to the President and Vice President of Academics

Committee Involvement of Medical Consultant:

Board of Trustees (invited by President)
President’s Council (Attendance optional and non-voting)
Chairman, Evaluation Committee
Progressions Committee member
Faculty Committee (Academic & Clinical) member
Screening Committee member
Interview and Admissions Committee member

Terms of Employment:

Major salary derived from local medical facility with which he /she is employed or contracted, with minor salary from the Middle Tennessee School of Anesthesia for administrative duties and a per/hour salary for any academic instruction.

Director of Institutional Effectiveness

Job Summary:

The Director of Institutional Effectiveness (IE) is responsible for developing, enhancing, and maintaining information resources of all types to support decision making, planning, and reporting. The Director of IE provides information and analysis to support administrative decision making, strategic planning, and strategic initiatives; designs and conducts special studies and surveys; prepares oral and written presentations; responds to information requests from internal and external constituents; completes surveys and reports for the federal, state and private agencies; coordinates campus-wide assessment and accreditation efforts; assists campus constituents in using and interpreting institutional data; and convenes task forces as needed. The Director of IE serves as SACSCOC liaison.

Qualifications:

Master’s degree required, doctorate preferred, from an accredited institution with a focus in management information systems, social science, higher education, or public administration, or a related field that includes statistical analysis and/or research methodology.
Three (3) years experience (five years preferred) of increasing complexity in higher education, institutional research, program evaluation, and campus planning, or a demonstrated record of comparable professional experience.
Demonstrated experience in assuring integrity in analysis and reporting, including the ability to analyze complex data sets, identify and troubleshoot data integrity issues within the system, and clean extracted data.
Demonstrated ability to communicate clearly, effectively, and professionally both orally and in writing, with evidence of success in explaining, presenting, and interpreting data, including producing written reports and making presentations to a variety of audiences.
Demonstrated ability to work collaboratively and collegially as a member of cross- unit and multi-purpose teams or committees made up of multiple constituents and to lead groups of colleagues as needed.
Ability to work effectively and professionally with faculty, staff, and administrators.
Demonstrated ability to supervise staff.

Responsibilities:

Serves as liaison with SACSCOC
Coordinates Institutional Effectiveness activities
Coordinates QEP initiatives
Assists Student Handbook for distribution to students, faculty, and staff
Directs Institutional Research, a school wide research process to ensure that data is collected and disseminated as appropriate.

Collaborates with the Coordinator of Admissions and Recruitment regarding the following areas:

Annual number of applicants
Geographic distribution of applicants
Number of applicants meeting the criteria and invited to interview
Number of applicants interviewed
Number of applicants accepted by MTSA
Number of accepted applicants who selected MTSA

Collaborates with the Coordinator of Academic Support regarding the following areas:

Individual student grade point average
Grade point averages by classes, if indicated
Self Evaluation Examination (SEE) results
Number of graduates passing the National Certification Examination (NCE)
Comparison of NCE results with national averages among classes
Benchmarking NCE pass rates as compared to the national pass rates

Collaborates with the Clinical Support Specialist regarding the following areas:

Medatrax clinical record data collection
Student clinical evaluations
Student evaluations of the clinical program to include its affiliates
Student evaluations of the program
Faculty evaluations
Learning Resource Center Evaluations

In the role of a professional higher education administrator, the Director of Institutional Effectiveness attends the following meetings:

Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Annual Meeting (typically held in December)
Workshops presented by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), as appropriate
Professional development workshops, as appropriate

Committee Involvement:

MTSA Faculty/Staff Committee member

Reporting:

Manager of Learning Resources

Job Summary:

Helps nurse anesthesia students obtain maximum benefit from the educational program through utilization of diversified education resources. Assist students with media technology in the preparation of research or class activities. Assist faculty in updating skills in media presentations in order to continue to upgrade classroom presentations. Supervise/advise in selection and maintenance and selection of Learning Resource Center (LRC) computer hardware, software and oversee selection of software and other technology vendors. Assist administration in the institutional research and institutional effectiveness processes, as well as accreditation and re-accreditation.

Qualifications:

Minimum of a Master's degree, preferably in Library Science, Information Systems or Library- media (Graduate work should include selection and utilization of instructional resources, learning and communication theory, cataloging and classification of instructional materials, evaluation designs, and curriculum development.)
Doctorate degree in Library Science or Information Systems desirable
Minimum of 2 years of experience as a Librarian
Such alternative to above qualifications as the MTSA President’s Council may find appropriate and acceptable
Must possess a thorough working knowledge designed to organize, evaluate, and maintain a single purpose, anesthesia-specific LRC
Must possess the ability to work cooperatively in the service capacity with all MTSA personnel.
Ability to exercise prudent judgment in all acquisitions

Responsibilities:

Provides training and supervision for LRC Assistant (if applicable)
Acts as the liaison to Vanderbilt University Medical Center in regard to MTSA students’ technology needs (i.e., VUNETid’s,) and coordinates all student electronic mail accounts at MTSA
Helps each anesthesia student obtain maximum benefit from the educational program through utilization of diversified educational resources, to include media technology
Oversees assistance of faculty in updating skills in media presentations in order to continue to upgrade classroom presentations
Supervises/advises maintenance and selection of computer hardware and software
Oversees selection of selected software and other technology vendors
Performs library related tasks such as ordering books and library supplies; processing new books; checking out books; maintaining circulation records; sending monthly overdue notices; interlibrary loan requests for students (journal articles ordered from participating libraries); selling copy cards; typing catalog cards; assisting students with book and journal needs; attending library area meetings; keeping the library generally orderly; shelving books and journals, central processing of LRC materials, supervise production and acquisition of print and non-print materials for the LRC, maintains a running inventory of equipment and materials (volumes, journals)
Presents in-service programs for administration, faculty, staff, and students, on the use of equipment and resources available in the LRC
Coordinates MTSA LRC needs with available resources in sister institutions
Establishes policies relative to selection and weeding of printed material
May act as a resource person in any LRC related external grants
Implements automated systems for resource collection, management, and access that are responsive to the School's goals
In collaboration with the Vice President for Finance and Administration, the Network and Simulation Support Specialist, and Instructional Technology Specialist evaluates, selects, implements, and monitors automation requirements, computer equipment and software for the LRC
Researches intranet services designed to accommodate accreditation and other administrative record keeping, and in concert with members of the President’s Council, selects vendors for this service
Oversees training of MTSA staff personnel in the use of new technology and provides documentation, manuals, and guides, as needed
Facilitates communication between staff, administration, vendors, and other technology resources within and outside the organization
Conducts media research to develop efficient systems of resource distribution and retrieval
Acts as a consultant to all committees relative to media function, as needed
Oversees repair and maintenance of Learning Resource Center equipment
Directs or makes recommendations to the Vice President for Finance and Administration and Vice President of Academics for Seminars for MTSA faculty and administration in the development of multi-resource approaches in education
Assists with various other School projects and events

Reporting and Evaluation:

Reports to the Vice President of Academics for academic/library issues and to the Director of Operations for issues related to technology. Overall performance is evaluated annually by the Vice President of Academics directly in areas related to library performance, and who, in this evaluation collaborates with the President and Vice President for Finance and Administration in issues related to the performance of duties related to technology. Works with Vice President for Advancement and Alumni in areas related to publications.

Committee Involvement of Director of Learning Resources:

Nurse Anesthesia Program Council
MTSA Faculty/Staff Committee member
Evaluation Committee member
Faculty Development Day

Reporting:

Reports to the Vice President of Academics

Director, Acute Surgical Pain Management

Job Summary:

Responsible for all aspects of the Acute Surgical Pain Management Fellowship program at MTSA.

Qualifications:

CRNA with current Re-certification
Earned Doctoral Degree
Current APN licensure in Tennessee
Minimum of five (5) years of teaching and educational administrative experience
Post-Graduate level courses in curriculum, instruction, and evaluation
Minimum of five (5) years of clinical experience as a CRNA.

Responsibilities:

The Chief Academic Officer performs each of the following functions:

Interviews, hires, and evaluates all faculty with academic appointments for the Fellowship
Maintenance of faculty records
Determines the academic schedules
Ensures the development of manuals for curriculum plan and course outlines
Reviews Course Outlines and Objectives for courses
Reviews student performance for courses
Participates teaching classes in Fellowship and other programs at the School
Ensures that student evaluations of academic courses/faculty are reviewed

As the Chief Clinical Coordinator performs each of the following functions for the Fellowship:

Establishes and maintains multiple clinical affiliations, and assures valid contracts
Ensures that site visits are made
Plans and publishes each of the following:
- Performance-based objectives relevant to the students’ performance
- Performance-based objectives for specific affiliating institutions
Determines, schedules, and supervises the publication of each of the following:
- Student affiliation rotation schedules
- Student vacation and holiday schedules
- Students’ Clinical Experience Records
Ensures that summary evaluations of students’ clinical performance are reviewed
Ensures that evaluations of affiliate sites and clinical instructors are completed and reviewed

In the role of Director of Admissions performs each of the following functions for the MS and DNAP programs:

Reviews all applications for admission
Oversees verification of originality of transcripts
Oversees the verification and review of references for number, content, and appropriate referral
Oversees the distribution of appropriate selection materials to the Acute Surgical Pain Management Council
Assures orderly processing and handling the selection of the new class

In the role of support to the Vice President of Academics in performing each of the following functions:

Develops, maintains, amends, and implements School policies governing the academic program
Develops and maintains the Acute Surgical Pain Management Fellows Handbook
Develops and maintains policy governing qualifications of instructional staff and documentation of compliance with criteria
Reviews and directs revisions of policies as the appropriate committees propose policy changes
Collaborates with the department of Institutional Effectiveness to direct Self-Studies for Reaffirmation of Accreditation from the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)
Collaborates with the Department of Institutional Effectiveness to assure appropriate submission of IPEDS data
Assists with applications for various grants completed by entities/persons within MTSA
Collaborates with the Director of Operations regarding office staff needs
Reviews evaluations by faculty and students, in conjunction with the Evaluation Committee
Other duties as assigned by the Vice President of Academics

In the role of a professional CRNA educator attends the following meetings when appropriate:

AANA Assembly of School Faculty
AANA National Convention
AANA Mid-Year Assembly
Tennessee Association of Nurse Anesthetists (TANA) Annual meeting
Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Annual Meeting
Workshops presented by the Council on Accreditation (COA)
Workshops presented by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)
Professional development workshops

Reporting:

Reports to the President

Has frequent interaction and communication with Vice President of Academics and President

Committee Involvement:

MTSA Faculty/Staff Committee member
President’s Council Committee member
Nurse Anesthesia Program Council
Informatics Committee
Evaluation Subcommittee and Committee
Academic Affairs Committee (BOT subcommittee)
Faculty Curriculum PD program
MTSA/AANA ASPMF Council

Terms of Employment:

Has total salary from the Middle Tennessee School of Anesthesia and is hired by the President

Director, IT

Summary/Objective
The information technology director is responsible for the overall planning, organizing, and execution of all IT functions at the location. This includes directing all IT operations to meet customer requirements as well as the support and maintenance of existing applications and development of new technical solutions.

Essential Functions

Analyzes complex business needs presented by the user community and/or clients and recommends technical solutions.
Ensures the consistency and maintainability of existing applications by creating, maintaining, and enforcing standards/procedures for implementing technical solutions.
Directs operations in executing production tasks according to a documented schedule that meets or exceeds customer expectations.
Produces detailed timeline for each application release and implements effective project control by monitoring the progress of the software release and reporting the status.
Directs and prioritizes the workload of subordinate personnel.
Reviews all designs, code and unit test plans where applicable.
Approves all business requirements prior to the technical solution.
Participates on all hardware and software evaluations and maintains vendor contracts.
Represents the IT function at customer review meeting when appropriate.
Directs education programs for her/his staff.
Perform liaison duties between users, operations, and programming personnel in the areas of systems design, modifications or trouble shooting.
Performs salary administration and conducts interviews and makes recommendations for new hires, consultants and/or replacement personnel

Committee Involvement:

President’s Council Committee member
MTSA Faculty/Staff Committee member
Informatics Committee member

Reporting:

Vice President of Finance and Administration

Terms of Employment:

Has total salary from the Middle Tennessee School of Anesthesia and is hired by the Vice President of Finance and Administration

Director of Simulation

Qualifications:

Education: Doctoral degree, (PhD, DNAP, DNP)
Certification: Practice licensure active Doctorate required
Minimum of two (2) years of teaching experience.
Minimum of two (2) years of experience in simulation laboratory design, building scenarios, implementation, and debriefing experience
Post-Graduate level courses in curriculum, instruction, and evaluation desirable.

Responsibilities:

Promotes the mission, vision, cores values and strategic plan throughout daily work
Manages the MTSA Simulation Laboratory to include the oversight and direct work in:
- Prepares the lab for teaching purposes in consultation with faculty.
- Maintains equipment in working order
- Inventories and orders all simulation and lab supplies.
- Monitors the lab budget and makes recommendations for purchase
- Maintains OSHA compliance
- Trains and supervises assistants
- Develops simulation schedules in conjunction with staff and faculty for use of simulation lab space and supplies.
- Coordinates the use of labs for special activities to include cadaveric and ultrasound lab experiences
Manages learning environment, selects appropriate materials to support curriculum and provides constructive feedback to students
Assesses student learning, designs assessments that measure student success, aligns assessment with learning opportunities.
Creates, implements and evaluates simulation remedial program to assist students identified with specific needs
Promotes continual improvement as part of the cycle of teaching and learning, develops and revises curriculum and instructional materials as needed.
Pursues professional development, contributes to academic discipline through research, presentation and publication.
Participates in program resource development, including simulation and obtaining intramural and extramural program support.
Participates in service through appropriate discipline-specific organizations, educational and simulation organizations, statewide boards/committees or community activities.
Serves on school committees as needed and as indicated in annual evaluation meeting.
Represents the school at professional activities at local, state, national, and international levels.
Other duties as assigned by the Vice President of Academics or Program Administrator.

Committee Assignments:

Chair, School Life Committee
MTSA Faculty/Staff Committee member
President’s Council Committee member
Nurse Anesthesia Program Council
CARES Act Committee
Alumni Grants Committee
Progressions Committee (possibly)

Administrator of Wellness Initiative (Student Support Team)

Reporting:

Program Administrator (DNAP PD Program)

Terms of Employment:

Compensation determined by President’s Council

Director, Financial Aid

Job Summary:

Provides direction for the daily operational functions of the Financial Aid Office. Coordinates efforts with the Assistant Director to assure best practices and regulations are followed for all students receiving financial aid.

Qualifications:

Bachelor’s Degree preferred
Two (2) years of experience serving as a Student Finance Coordinator, or equivalent, preferred
Knowledge and experience in student financial aid
Strong interpersonal skills are essential, as in ability to effectively relate to students, staff, faculty and the community

Responsibilities:

Directs the student financial assistance programs available to students
Directs in creation and maintenance of accurate student financial assistance files
Certifies and monitors all financial assistance loans
Authorizes release of funds to students and prepares required records and reports
Provides timely and relevant financial literacy to current and prospective students for use in financial aid decisions
Works closely with Business Office to communicate current practices for student bill payment
Performs periodic close-out functions for the various programs preparing the required appropriate reports
Serves as Veteran's Certifying Official and liaison to the Dept of VA
Reads timely federal notifications and attends selected continuing education meetings regarding changes and updates of Federal financial aid laws and regulations, and implements revised procedures as required
Assists with various other projects and events as assigned by Vice President of Finance

Committee Involvement:

MTSA Staff Committee member
President's Council
Professional Judgment Committee for Financial Aid

Reporting:

Reports to the Vice President for Finance and Administration

Terms of Employment:

Full time employment by MTSA

Assistant Program Administrator

Qualifications:

Required to be a CRNA with current re-certification by Council of Recertification (COR) of the National Board of Certification & Recertification of Nurse Anesthetists (NBCRNA)
Minimum of a Master’s degree, with progress toward a doctoral degree
Doctorate or other research degree preferred; consideration will be given to a CRNA with a clinical doctorate in anesthesia
Required RN licensure in Tennessee
Required APN licensure in Tennessee
Minimum of three (3) years of clinical experience as a CRNA desirable
Minimum of two (2) years of teaching and education administrative experience desirable

Responsibilities:

The Assistant Program Administrator is under the direction of the Vice President of Academics and Program Administrator. If required and requested by the President or Vice President of Academics, the Assistant Program Administrator is qualified to assume the day to day operations of the Program Administrator.
Maintain a successful clinical practice as a CRNA.
As an assistant to the Program Administrator, performs the following functions:
- Maintains effective communication and dialog with students
- Assists in the implementation of School policies that will assure a smooth and efficient operation of the academic and clinical programs
- Participates in the clinical site visits, including senior elective sites, as a CRNA faculty member
- Teaches assigned courses and/or classes
- Attends professional meetings as assigned or agreed upon by the administration
- Although many of the meetings are presented on the weekends, attendance will not be expected during the Sabbath hours
- Participated in educational upgrading as appropriate.
- Actively supports alumni and advancement activities of the School
- Any other task assigned by the Vice President of Academics and Program Administrator.

Committee Involvement:

Nurse Anesthesia Program (NAP) Council
Progressions Committee
Strategic Planning Committee (ad hoc)

Terms of Employment:

Full time employment - salary

Reporting:

Reports to the Program Administrator

STAFF POSITIONS

Executive Administrative Assistant

Job Summary:

Competent performance of executive assistant/secretarial duties for the President and Vice President of Academics and Institutional Effectiveness. Also works closely with the Chairman of the Board of Trustees and other Board Committee Chairpersons to coordinate meetings and special functions.

Qualifications:

Minimum of an Associate degree in office administration with a Baccalaureate degree preferred
Minimum of two (2) years of experience in an office setting
Experience in higher education preferred
Proficient in computer skills, including MS Outlook, Word, Excel and Power Point
Excellent organizational, communication and interpersonal skills are essential
Ability to compose clear and concise correspondence independently or from oral or written instructions with thorough knowledge of grammar, spelling, vocabulary and punctuation

Responsibilities:

Maintains documentation, and is recording secretary for the Board of Trustees, President’s Council, MTSA Staff Committee, Strategic Planning Committee. Coordinates specific requirements of the meetings, i.e. location, catering needs, agenda, etc.
Researches, compiles and organizes information for use by the President and Vice President of Academics and Institutional Effectiveness to assist them in completion of reports and/or special projects. May prepare correspondence/reports for the President approval and signature.
Assists with scheduling meetings and appointments
Assists with travel arrangements for Administrators
Assists with maintaining accreditation status with SACSCOC and COA and other accrediting bodies.
Maintains Administrative Manual, including bringing policy updates through appropriate committees and communication of changes to stakeholders
Maintains meeting minutes digital files for all MTSA committees for which the responsibility is Recording Secretary
Assists with planning of special events as directed, such as New Student and Family day, volunteer events, and staff recognition or celebrations.
Provides assistance in all areas as directed by the President, including research projects
Assists with various other School projects and events as directed by the President
Serves as secretary of the Board of Trustees and other committees as outlined below
Provides full administrative support for the President and the Vice President of Academics and Institutional Effectiveness

Committee Involvement:

Responsibilities include agenda creation, document creation, including data analysis and report writing, document collection from other departments, event scheduling and preparation, communication of event and materials prior to the event, minute-taking, follow-up communications to appropriate parties as well as any additional deliverables as assigned during the meeting.

Board of Trustees, Recording Secretary
BOT Executive Committee, Recording Secretary
President’s Council, Recording Secretary
MTSA Faculty/Staff Meeting, Recording Secretary
Strategic Planning Committee, Recording Secretary (ad hoc)
Mission Advisory Council, Recording Secretary

Serves as Administrative Campus Safety Officer

Coordinates Safety Advisory Group meetings/projects, including campus fire drills
Clery record keeping functions and attends applicable webinars
Crime statistics reporting to DOE and TBI from MTSA CSA’s and MNPD
Distribution of safety related materials and information to staff, faculty, and students

Reporting:

Reports to the President and Vice President of Academics and Institutional Effectiveness

Terms of Employment:

Full time employment by MTSA

Assistant, Vice President for Finance & Administration

Job Summary:

Supports the Vice President for Finance in managing the business of the School including functions of general ledger, accounts payable, accounts receivable, payroll, student finance, office services, and human resources

Reporting:

Reports to the Vice President for Finance

Qualifications:

Bachelor’s Degree preferred
Two (2) years of experience serving as a bookkeeper, or equivalent preferred
Knowledge of and experience in the areas of accounting, data entry into QuickBooks or equivalent
Good interpersonal skills relating to staff, students, faculty, vendors and the public

Responsibilities:

Assist with Business Office and accounting functions as assigned by the VP for Finance
Oversee collection of tuition for all school programs
Maintain student accounts within CAMS
Reviews accounts payable and enter for payment
Process accounts payable checks in coordination with VP of Finance
Prepares operations deposit detail report for G/L entry
Prepares deposit detail report for Alumni Assistant
Manages bi-weekly employees’ timecards and prepares for payroll processing
Manages collection of salaried employees PTO summaries
Performs Financial Aid loan fund verification and authorizations for banking transfers
Oversee maintenance of campus buildings and grounds
Oversee Coordinator of Plant Operations with vendor contact and purchasing of all office, recruiting/marketing, kitchen, etc. supplies
Assists with special School projects and events as assigned by VP for Finance

Committee Involvement:

Finance Committee, Recording Secretary
Audit Committee, Recording Secretary
MTSA Staff Committee member

Terms of Employment:

Full time employment by MTSA

Financial Aid Counselor Assistant Director, Financial Aid

Job Summary:

Financial Aid Counselor provides direct support to the Director of Financial Aid in administration of MTSA graduate student financial aid and provides excellent customer service and guidance to the financial aid applicants. This position determines eligibility within the parameters of institutional, state and federal requirements.

The Assistant Director Financial Aid provides direct support to the Director of Financial Aid in the administration of MTSA graduate student financial aid. The Assistant Director will assist in leading and providing an expert level of service in processing of financial aid requests in accordance with federal guidelines. The Assistant Director will manage the daily operations for the FA office in the absence of the Director.

Qualifications:

Bachelor’s Degree preferred
Two (2) years of experience in student financial aid, in a financial field or higher-ed preferred
Strong problem-solving abilities and ability to work independently as well as in a team environment
Strong interpersonal skills are essential, as in ability to effectively relate to students, staff, faculty and the community
High competency of computer skills
Knowledge and experience in student financial aid

Responsibilities:

Provides advising, financial aid counseling and problem resolution services (office visits, phone calls and emails) to current and prospective students
Utilizes the Department of Education online services and the MTSA student information system, in connection with IT Dept, to perform loan related responsibilities
Assists in creating and maintaining accurate and current student financial aid files
Awards, authorizes and monitors federal and private loans
Works with IT Department to ensure the student information system provides current records for staff and students
Assists with the compliance and dissemination of MTSA Federal Consumer Information, in cooperation with other departments
Assists with the development, implementation, monitoring and revision of Financial Aid policies and procedures
Assists in the inputting of Veterans Affairs benefits in the VA system and monitoring the incoming awards
Assists in developing and maintaining the Financial Aid section on website
Participates in state, regional and national professional development activities to ensure a complete understanding of federal regulations and remain current on the changes to the programs
Assists with various other projects and events as assigned by Director of Financial Aid or Vice President for Finance & Administration
Utilizes federal online services and MTSA data system, in connection with IT Dept, to perform job responsibilities
Assists in creating and maintaining accurate and current student financial aid files
Assists in awarding, monitoring and authorizing federal and private loans
Works with IT Department to ensure company system provides current records for staff and students
Assists in coordinating the compliance of MTSA’s Federal Consumer Information, in cooperation with other departments
Maintains student confidentiality in accordance with FERPA regulations
Maintains knowledge of policies of other departments (student support services, business office, etc.)
Participation in state, regional and national professional development activities to ensure a complete understanding of federal regulations and remain current on the changes to the programs
Assists with various other projects and events as assigned by Director of Financial Aid or Vice President for Finance & Administration

Committee Involvement:

TASFAA, SASFAA and NASFAA member (Financial Aid Associations)
MTSA Staff Committee member

Reporting:

Reports to the Director of Financial Aid & Vice President for Finance & Administration

Terms of Employment:

Full time employment by MTSA

Registrar, Director, Academic Coaching

Job Summary:

Under the direction the Program Administrator (DNAP-Practice Doctorate and Masters), of the Vice President of Academics (DNAP-Completion Program), and the Director of Acute Surgical Pain Management Fellowship aid with each program. Serve as the school’s Registrar – maintaining the integrity of student and faculty records. Supervise the Assistance Registrar/Academic Support Specialist.

Qualifications:

Bachelor’s degree preferred
A minimum of two (2) years of experience serving as an Academic Schedule Coordinator or equivalent
Knowledge of and experience in the scheduling for of an academic educational program, with a commitment to excellence
Strong interpersonal skills are essential, as is the ability to relate to students, staff and faculty
Ability to respond to tight schedules and provide information on short notice

Responsibilities:

Under the direction the Program Administrator and Vice President of Academics:

Assist in the Program Administrator with the DNAP-Practice Doctorate Program and the Master’s Program and the Vice President of Academics with DNAP-Completion Program establishing all academic course schedules
Assist the Director of Acute Surgical Pain Management Fellowship with keeping current documentation for Fellows’ course completion, transcripts and Certificates of Completion
Updates change of student status for NBCRNA. Could be asked to notify affected departs of the change. Departments that are affected include: IT, Financial Aid, Business Office, Alumni, Evaluation and Facility Manager
Assist the Admission Coordinator with interviews and the admission process as needed
Deal with any discrepancies in data with the National Student Clearing House as needed
Ensures enrollment and registration documentation for the AANA, NBCRNA, TANA and TASNA has been processed
Prepares and maintains selected official documentation to the AANA and NBCRNA regarding student matters related to our program (student withdrawal, dismissal, program extension)
Update and maintains faculty files
Generates faculty contracts as directed by the Vice President of Academics
Prepares faculty payroll information for the Director of Operations
Maintain online academic schedule calendars, assigning course location, and any special classroom set up
Communicates with the IT department regarding classroom schedules, changes in classroom locations, and special classroom IT needs.
Coordinate and facilitates graduation: order regalia, diplomas, awards, invitations, assist with the development of the graduation program and reception planning.
Assures all official paperwork is completed and processed for graduating students to the NBCRNA
Participates in review of accreditation self-study documents
Prepares documents and maintains selected institutional records
Prepares reports related to National Certification Examination, Self-Evaluation Examination and other academic related items of the program as needed
Participate in service projects
Assist the Vice President of Academics in planning Faculty Development Meetings – communication with faculty, location, agenda, handouts, meal planning
Assists with various other School projects and events – Graduation, Open House, Family Day, Golf Tournament
Have a working knowledge of D2L – Bright Space
Trains the Assistant Registrar/Academic Support Specialist (when required) in duties pertaining to the academic program, student and faculty records

Reporting:

Reports directly to the Program Administrator. Also reports to the Vice President of Academics and Director of ASPMF.

Committee Involvement:

MTSA Staff Committee member
Nurse Anesthesia Program Council member
Recording Secretary for Faculty Development Meetings

Terms of Employment:

Full time employment by MTSA

Coordinator, Clinical Support

Reporting:

Reports to the Program Administrator
Works with the Assistant Program Administrator, Program Administrator in clinical related issues

Job Summary:

Under the direction of the Program Administrator , creates clinical schedules for students to assure each student is exposed to the required types of clinical cases, and coordinates contracts with clinical affiliates, manages student vacations , personal/emergent days, compensation days and oversees activities of the Clinical Support Specialist

Qualifications:

Bachelor's degree preferred
A minimum of two (2) years of experience in an educational setting
Ability to review suggested changes and maintain contracts with clinical affiliates
Strong computer skills in MS Outlook, Word and Excel
Excellent interpersonal skills with the ability to effectively work with students, staff, faculty and the public

Responsibilities:

Under the direction of the Vice President/Vice President of Academics/Program Administrator:
Creates student clinical calendar
Assists in completion of the Annual Report to COA
Assists in completion of requests for approval of new clinical sites
Contacts and maintains contracts with clinical sites
Completes forms for COA related to Senior Elective sites
Prepares documents, maintains selected institutional records, and prepares reports related to the clinical portion of the program
Participates in review of accreditation self-study documents
Maintains student clinical schedules
Create new 3-13 shift schedules for Seniors
Create new 10 hour shift clinical rotation schedule for Juniors
Maintains student files to ensure participation at clinical sites
Administers, reads and documents TB skin tests
Maintains current RN licensure for students
Communicates with site Clinical Coordinators in issues related to clinical scheduling
Makes appointments for clinical site visits by the Program Administrator or Assistant Program Administrator designated CRNA faculty member representative
Assists in completing the record of clinical site visits by Program Administrator or her designated CRNA faculty member representative
Maintains vacation/absence calendar for students
Maintains record of liability insurance for students and distributes this to clinical sites as requested
Distributes information to students, related to choice of Senior Elective, and notifies Operations Assistant of choice of elective
Maintains Clinical Orientation Files in BrightSpace
Trains the Clinical Assistant (if applicable) in duties pertaining to the clinical program
Assists with various other School projects and events

Committee Involvement:

NAP C Committee, Recording Secretary
Progressions Committee, Recording Secretary
Appeals Committee, Recording Secretary
MTSA Staff Committee member

Terms of Employment:

Full time employment by MTSA

Coordinator, Admissions and Recruitment

Reporting:

Reports to the Vice President for Advancement & Alumni
Works with the Program Administrator in admission related issues

Job Summary:

Under the direction of the Program Administrator, creates and maintains proper admission files for applicants/prospective students. Under the direction of the Vice President for Advancement & Alumni, coordinates and attends recruiting events.

Qualifications:

Bachelor’s degree preferred
Two (2) years of experience serving in an admissions office or equivalent
Intimate knowledge of admissions procedures
Strong computer skills in MS Outlook, Word and Excel
Excellent interpersonal skills with the ability to effectively work with students, staff, faculty and the public

Responsibilities:

Guides prospective applicants in the admissions process for all programs including DNAP-PD, DNAP-C, Acute Surgical Pain Management Fellowship, and non-degree seeking courses
Updates form and submits application information to NursingCAS
Creates spreadsheet of salient admission requirements to share with the Screening and Admissions Committees for all programs
Answers questions posed by applicants
Reviews transcripts and tabulates science and cumulative GPAs from all college transcripts on each applicant
Prepares, documents, and maintains selected institutional records, and prepares reports related to the admissions portion of the program
Participates in review of accreditation self-study documents
Receives applicant documentation and organizes admissions materials
Schedules interviews for applicants
Informs applicants of the Admissions Committee’s decision regarding selection or denial to the program
Receives and records health history information for accepted candidates.
Meets with applicants to answer questions regarding the application/interview process and the anesthesia program along with a tour of the facility
Organizes an Open House for prospective applicants to visit the MTSA campus and meet members of Administration, Faculty and current students
Coordinates recruiting efforts by analyzing events to include in the schedule
Complete paperwork to attend nursing conventions and assemble materials to ship to convention sites
Attends recruiting events throughout the year
Enters new student information in CAMS
Coordinates student/staff activities with MTSA’s Pencil Partner, Maplewood Comprehensive High School
Receives and electronically processes bank deposits
Assists the Vice President for Advancement & Alumni in completing the HRSA Grant application twice each year
Answers the main campus line in addition to the Admission’s Office line
Assists with other School related activities and projects
Perform tasks and duties as required by Safety Committee involvement
Organizes a Career Fair twice per year. Invites prospective employers to exhibit and informs students of the dates and times.
Processes all exhibitor applications for the Career Fair

Committee Involvement:

Screening Committee, Recording Secretary
Admissions Committee, Recording Secretary
MTSA Staff Committee member

Terms of Employment:

Full time employment by MTSA

Coordinator of Plant Operations

Job Summary:

Assists the Vice President for Finance and Administration in maintaining the working order of the physical plant and grounds

Qualifications:

Experience with general maintenance
Ability to interact with vendors for supplies and repairs
Experience with landscaping and exterior maintenance
Able to oversee the work of others (janitors, vendors, etc.) with objectivity
Ability to work well within a team environment

Responsibilities:

Responsible for supervision and work of janitors
Supervise high school worker
Simulation setup, maintenance and ordering of supplies as needed
Primary contact with vendors – initial call, follow-up calls, inspect work, obtain quotes, problem solving
Order office and custodial supplies
Oversee EnviroScapes Landscaping
Maintain all HVAC units –change filters on scheduled basis, clean, etc.
Perform minor plumbing – call plumbers when needed
Pick up and take mail each day
Handle incoming deliveries – supplies, gas, equipment, etc.
Assist with handling of Sam’s Club orders
Coordinate inspections with fire marshal
Oversee fire alarm system
Perform maintenance on equipment, buildings and grounds (incl. pressure-washing, light bulbs, etc.)
Schedule and oversee carpet cleaning and other flooring maintenance
Schedule and oversee ice machine service
Oversee operation and maintenance of security/camera system
Responsible for maintenance on school-owned vehicle
Assist with event setup needs (graduation, family day, workshops, interviews, etc.) & plant operation involvement

Committee Involvement:

MTSA Staff Committee member
Serves on MTSA Safety Group

Reporting:

Reports to Vice President, Finance and Administration

Terms of Employment:

Full-time Employment

Administrative Assistant, Advancement & Alumni

Reporting:

Reports to the Vice President for Advancement & Alumni

Job Summary:

Under the direction of the VP for Advancement & Alumni, responsible for assistance in Alumni, Advancement, Special events, Bloomerang accounting software, student recruitment and other areas as assigned

Qualifications:

Associate degree preferred
Minimum of two (2) years of experience in Advancement/Alumni preferred
Excellent organizational and communication skills and ability to work with individuals in a variety of circumstances
Proficient in MS Outlook, Word, Excel, Accounting software
Event management and coordinator experience
Ability to represent MTSA in a professional manner

Responsibilities:

Manages coding, receipting and posting of all cash, checks, credit card charges, bequests, gifts-in-kind, pledges and payroll deductions in Bloomerang accounting software
Prepares and delivers bank deposits to Admissions Coordinator, along with maintaining records of all gifts, acknowledgements and donor correspondence for major gifts, annual giving memberships, and all other gifts in a timely manner
Posts, tracks and updates pledge commitments and reminders on a monthly basis
Prepares accurate and timely financial reports to the VP for Finance and CPA as needed
Assists in coordinating Bloomerang accounting software data conversion, enters new student data/records into Bloomerang, in addition to maintaining and updating Bloomerang database and records on all students, donors and friends of MTSA
Coordinates Airways newsletter, routine and other school mailings as assigned
Performs critical tasks for successful annual events including Golf Tournament, Mission & Awards Gala, Sporting Clay Tournament and other events as assigned
Takes minutes, attendance, related meeting preparation, and follow up regarding committee matters and projects as recording secretary for Golf Classic Committee, Sporting Clay Committee and Mission & Awards Gala Committee.
Supports the Alumni Committee and the Institutional Advancement Committee with taking minutes and attendance, Bylaw updates, nomination process duties, and related preparation and follow up of committee matters and projects, including Founder’s Fund
Submits prior approved PDIS applications and attendance records to AANA for CRNA continued education credits for Airways published scholarly projects
Maintains and updates alumni information in CAMS database
Coordinates arrangements and tracks attendance for regional alumni dinners
Schedules meetings and appointments with staff, board, committee members and community leaders as needed
Fulfills other duties as assigned for on-going major gift and annual fund campaigns and solicitation
Assists with special school projects as assigned by Vice President for Advancement & Alumni

Committee Involvement:

BOT Institutional Advancement Committee, Recording Secretary
Alumni Committee, Recording Secretary
Mission & Awards Gala Committee, Recording Secretary
Golf Classic Committee, Recording Secretary
Sporting Clay Tournament Committee, Recording Secretary
MTSA Staff Committee member

Terms of Employment:

Full time employment by MTSA

Clinical Support Specialist

Job Summary:

Assists the Coordinator of Clinical Support, monitors student Medatrax records, coordinates evaluations and reports, and creates Simulation schedules
Coordinate all MTSA student evaluations of program including evaluations of academic, admissions, and clinical faculty/sites, QEP, and simulation session for skills lab (including Masters, DNAP Completion, DNAP Practice Doctorate, and non-degree class). Medatrax evaluations require scheduling, releasing data, inputting and updating data as necessary for accurate evaluations, and creating reports for the Program Administrator and/or mentors.
Coordinate yearly MTSA Faculty and Clinical Coordinator evaluations
Create quarterly Simulation schedules
Create quarterly reports for Evaluation Committee
Qualifications:
Associate’s degree preferred
Minimum of two (2) years of experience serving in an academic and/or clinical setting
Knowledge of and proficient experience in computer software, Word and Excel, and databases
Attention to detail and strong interpersonal skills are essential, as is ability to relate to students, staff, faculty, and the community

Responsibilities:

Under the direction of the Coordinator of Clinical Support:

Coordinates the TCPS Online Orientation for all classes and reviews documents for completeness and accuracy
Coordinates the clinical credentialing for all classes and reviews documents for completeness and accuracy; submits students’ documents to clinical sites
Assists in administering, reading and documenting TB skin tests
Assists with clinical schedules
Assists with maintaining current files for TB skin tests and RN licensure for students.
Assists with preparing yearly and monthly schedules (clinical, relief, call and rotation)
Assists with maintaining student files to ensure participation at clinical sites
Assists in maintaining Vanderbilt parking passes for students

Medatrax:

Enroll new classes in Medatrax adding student photo to each account
Monitor monthly clinical entries of all students for accuracy, notifying students if there are errors that need correcting
Create reports, spreadsheets, time studies, etc.
Coordinate timing of evaluations of students and faculty
Schedule and monitor all evaluations throughout the program
Coordinate and schedule with Clinical Coordinators each student’s clinical evaluation
Notify site Clinical Coordinators of any delinquent evaluations needed for transcripts
Receive completed clinical evaluations for each student from the site Clinical Coordinators, record grades for Academic Coordinator, and file evaluations in each students’ clinical file
Coordinate and prepare quarterly evaluation reports for mentors of each student
Maintain student clinical evaluation files
Receive all evaluations by students and compile information into quarterly reports, forwarding them to the appropriate committee for review
Coordinate with Medatrax any approved revisions, changes, or additional evaluations to be included with MTSA’s evaluation program
Create, mail, and monitor post one-year Graduate and Employer evaluations for all MTSA graduates
Create and publish quarterly Simulation Schedules for students
MTSA main line phone/communication coverage
Assists with other school related activities and projects

Reporting:

Reports to the Coordinator of Clinical Support

Committee Involvement:

Progressions Committee, Back-up Recording Secretary
Evaluation Committee member
MTSA Staff Committee member

Terms of Employment:

Full time employment by MTSA

Assistant Registrar, Academic Support Specialist

Job Summary:

Under the direction of the Registrar/Coordinator of Academic Support, manage students and alumni files in ShareFile.
Serve as Manager of CAMS for all MTSA’s departments. Work closely with MTSA’s IT Department and with MTSA’s CAMS representative.
Serves as CAMS Academic lead with data from student enrollment, course information, grades and provide information to the National Student Clearinghouse.
Assist with all aspect of the academic programs and school events

Qualifications:

Associate degree preferred
A minimum of two (2) years’ experience in an office or hospital setting, preferably with student records, alumni, or patient files
Good computer skills including Word, Excel and PowerPoint
Ability to multitask with attention to various events and schedules
Good interpersonal skills essential with the ability to work with students, staff, faculty, and the public

Responsibilities:

Serves as the manager of MTSA’s student information system (CAMS) for all MTSA’s departments. Manages student information system in regard to academics (master course list, register students’ courses, enter grades quarter/semester, enters SEE and NCE results, maintain and print transcripts).
Report data to the National Student Clearinghouse (upload data and address discrepancies)
Responding to all requests for references, verifications, and transcripts (maintains excel spreadsheet tracking all verification and transcript request)
Assist with all aspects of Academics – schedules, calendars, ordering materials, etc..
Assist with Faculty Development Days – help prepare materials, help plan and assist with food and snacks, attend FDD for current information and in preparation for becoming the recording secretary.
Assist with all processing associated with graduation (uploading data to NBCRNA, copying documentation that will be in in students file –diploma, releases, finial transcripts, etc.)
Assist with processing state and local memberships (NBCRNA, AANA, TANA, and TASNA)
Maintain database tracking transcripts and APN forms being sent to boards of nursing and prospective employers and employment of new graduates
Maintain student/alumni/faculty electronic files
Maintain and update syllabi books for the Practice Doctorate and Completion Programs
Maintain excel spreadsheet tracking employment/start dates of new graduates
Phone receptionist every afternoon from 1:00-6:00
Assist with school events (Intensive Week, Interviews, Family Day, Graduation, etc..)
Other duties as required
Participates in service project

Reporting:

Reports to the Registrar/Coordinator of Academic Support

Committee Involvement:

MTSA Staff Committee member

Terms of Employment:

Full time employment by MTSA

Administrative Assistant, Academic Office (Assistant, Nurse Anesthesia Program)

Job Summary:

Competent performance of assistant/secretarial duties for the Program Administrator, and Assistant Program Administrator

Qualifications:

Minimum of an AS in office administration; Baccalaureate degree preferred
Minimum of two (2) years of experience in an office setting
Proficient in computer skills, including Office 365, MS Outlook, Word, Excel, Power Point
Excellent organizational, communication and interpersonal skills are essential
Ability to compose clear and concise correspondence independently or from oral or written instructions with thorough knowledge of grammar, spelling, vocabulary and punctuation, creativity with newsletter production, and data base management

Responsibilities:

Supports the Program Administrator, and Assistant Program Administrators
Maintains documentation, and is recording secretary for the School Life Committee
Assists with scheduling meetings and appointments
Assists with maintaining student handbooks
Assists with various other School projects and events

Reporting

Reports to the Program Administrator

Committee Involvement

School Life Committee, Recording /secretary
Informatics Committee, Recording Secretary
MTSA Faculty/Staff Committee member

Terms of Employment

Full time employment by MTSA

Assistant Director, IT

Summary/Objective:

The Information Technology Assistant Director is responsible for assisting with planning, organizing, and execution of all IT functions at the location. This includes assisting with directing all IT operations to meet customer requirements as well as the support and maintenance of existing applications and development of new technical solutions.

Essential Function:

Develops, implements, and maintains University’s IT policies, directives, and standards aimed at maximizing effectiveness and minimizing downtime of IT systems.
Assist to ensure that all information systems and networks are established and operating according to best practices and to internal and external standards.
Assists in developing and implementing short and long-range plans, conceptual designs, and capital outlay (budget) requirements and documentation for assigned area(s).
Oversees the development, maintenance, and communication of systems documentation, policies, and procedures relating to needs specific to assigned area (s).
Defines service level targets and agreements with the university user community and assure that the service level agreements (SLAs) are met.
Reviews cost factors and estimates used in planning, organizing, and scheduling work, preparing bids, selecting vendors or subcontractors, and determining cost effectiveness under the guidance.
Provides strategic and tactical planning, development, evaluation, and coordinator of the infrastructure technology systems in support of the university’s mission.
Designing and launching the technological training to all stakeholders as per the requirement and documentation of all procedure for operating the online applications.
Reviews and recommends approval of all hardware and software acquisition and maintenance contracts, soliciting involvement and participation of other management team members as appropriate. Evaluates systems to measure their success.
Drafting and noting as per the University’s standard under the guidance of Director IT
Assist in Understands, researches, and develops infrastructure requirements for growing academic and research environments.
Ensures that proper documentation is in place for the university’s technology infrastructure and processes to provide for efficient operation of department at all times.
Stays current with advances and trends in technology, as well as legislation related to technology that might affect the security and network services that IT provides.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Knowledge of Learning Management System and its execution/implementation in distance education fashion.

Reporting

Reports to the Director, IT

Committee Involvement

MTSA Staff Committee member
Informatics Committee

Terms of Employment

Full time employment by MTSA

Instructional Technology Assistant and ExamSoft Administrator

Qualifications:

Possess a working knowledge of adult learning theory and desire to work in a higher education environment
Daily interaction with faculty, staff, and students is expected including support with coursework development utilizing computerized testing, PowerPoint presentations with audience response, and navigation of online learning management systems
Classroom and curriculum delivery are experienced primarily through Apple iOS via iPad.

Requirements:

Bachelor’s degree or higher from an accredited post-secondary institution in Instructional Design, Education Technology, Adult Learning or related subjects in Higher Education. Experience will be taken into consideration.
Higher education instructional technology experience: 1 year minimum
Apple Mac iOS
Preferred Experience in: ExamSoft, Laederal SimMan 3G, Blackboard, D2L

Responsibilities:

Infuse current technology into the school’s programs
Support our engaging curriculum delivery in the classroom and online
Monitor future technology trends that would enhance MTSA’s classroom experience work closely with multiple departments to assess needs, revise and update classroom technology, coach faculty, and support implementation of active learning strategies in the classroom

Reporting

Reports to the Director, IT

Committee Involvement

MTSA Staff Committee member
School Life Committee
Informatics Committee

Terms of Employment

Full time employment by MTSA

Coordinator, Learning Management System (LMS) and IT Systems

Job Summary:

Reporting directly to the Director and Assistant Director of IT – the position will effectively be the Administrator of MTSA’s Learning Management System(s) – Blackboard and Brightspace. As IT Systems Coordinator this position will effectively schedule, communicate and coordinate all aspects of Informational and Institutional Technology for the Director of IT, Assistant Director of IT and IT Assistants. Including but not limited to MTSA Programs: UCNAP 500, DNAP Completion, DNAP Practice Doctorate, Creation and Creative Management of MTSA's Acute Surgical Pain Management Fellowship (ASPMF 2017 - current) Masters of Science (last cohort 2019).

Qualifications:

Minimum Associate of Science or Health Science Degree
BS/BA in HR, IT or a related field of study or relevant professional experience
A minimum of (5) years experience in management of an office/hospital setting, preferably with direct student, patient, faculty and medical staff supervision
A minimum of (3) years experience using and administering a Learning Management System – Brightspace Learning Management System support is a plus.
A minimum of (3) years experience using CAMS EnterpriseOne Student Information System (SIS)
Completion of ExamSoft PowerUser Certification Program
Experience using iSpring publishing to create SCORMs compatible LMS to host content
Advanced user with Microsoft Office 365 (Word, Power Point, and Excel)
Knowledge of adult learning methodologies
Knowledge of iterative design models (ADDIE vs. SAM)
Understanding of Taxonomy
Capability of working independently and remotely
Excellent verbal and written communications skills
Outstanding organizational skills
Expectation for continued professional development within the eLearning industry
Openness to coaching & development of in-house training materials

Responsibilities:

Focuses on Application Design, Development and Testing of MTSA’s D2L/Brightspace LMS. Role will be responsible for IT Delivery and leadership of the newly improved LMS, success factor resources and it’s eco system – including but not limited to: configuration, migration, integration, reporting and testing. This role leads the efforts across all technical work stream to ensure on-time and on-budget (when information is shared) delivery to support the overall project objectives. The technical delivery teams will be a combination of internal resources, system integrator resources and potentially success factor resources. This role will provide leadership for coordinating all technical work streams and be the point of escalation for technical issues (i.e. identify resources, deliverables, durations and dependencies, but also help resolve project issues and risks in a timely fashion).

Responsibilities include collaboration with cross-functional business teams and IT teams to understand the end-to-end business processes, functional as well as technical requirements. Align both the functional and technical teams to ensure scope is synced between both areas. Needs to define technical scopes, timelines, manage timely delivery of project and reporting of projected process. Needs to work with teams responsible for implementation partner/It resources and SAP to align with MTSA and its Operating Models. Maps processes, documents business requirements, review technical specifications, document business scenario for testing as well as review technical test scripts, coordinate cut-over for each project. Needs to be a thoughtful leader and drivers for learning related technologies. Must be familiar with Brightspace LMS, CAMS Enterprise (SIS), ExamSoft, and TrunItIn applications.

Reporting

Reports to the Director, IT

Committee Involvement

MTSA Staff Committee member

Terms of Employment

Full time employment by MTSA

Office Clerk

Job Summary:

Assists in daily clerical, janitorial and maintenance tasks, as assigned

Qualifications:

Must be currently enrolled in High School or eligible for college coursework
A minimum of 15 years of age must be reached by starting date
Must work well in a team environment with peers, staff, faculty, and students

Responsibilities:

Performs daily janitorial duties in restrooms, break rooms, workrooms, grounds and offices
Performs office duties for staff and faculty, as approved by Assistant to the VP of Finance or his/her designee

Reporting:

Reports to Assistant to the VP of Finance

Committee Involvement:

None

Terms of Employment:

Part-time employment by MTSA

Affiliate Clinical Coordinators

Qualifications of CRNA Clinical Coordinators:

Currently certified/recertified CRNA
Master's degree preferred, mandatory by 2014
Minimum of three (3) years of clinical experience preferred

Qualifications of Physician Clinical Coordinators:

Board certified M.D. or D.O. with a specialty in anesthesiology
Minimum of three (3) years of clinical experience preferred

Reporting for Clinical Coordinators:

Affiliate Chief of Anesthesia for clinical responsibilities
MTSA Vice President of Academics for administrative duties relative to students in the affiliate
MTSA Vice President of Academics for any guest lectures

Responsibilities:

Serve as members of the Admissions Committee, only upon selection and invitation by the President’s Council
Participate in Broadfields Orientation to clinical practice, as requested
Participate as guest lecturer in clinical focus topics as mutually agreed between the Affiliate Clinical Coordinator and the Vice President of Academics
Attend quarterly Clinical Faculty Meetings, or send a designated clinical instructor from the affiliate to attend in the Coordinator’s place
Supervise and/or delegate supervision of the administration of anesthesia by students, to include daily evaluation of student performance
Perform summary evaluation of student performance at the end of each month. It is requested that these be submitted to MTSA by the 15th of the month following the end of the student’s rotation.
Rotate with other instructors in making student assignments, as appropriate

Terms of Employment:

Has total salary generated from the affiliate with no salary input from MTSA, other than hourly reimbursement for guest lecturers or courses taught.

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Appendix F: MTSA Personnel Position Descriptions

Table of Contents

Administrative Positions

Staff Positions

Preamble

ADMINISTRATIVE POSITIONS

MTSA President

Vice President of Academics

Program Administrator (PA) for DNAP-PD Program

Vice President, Advancement & Alumni

Vice President, Finance & Administration

MTSA Medical Consultant

Director of Institutional Effectiveness

Manager of Learning Resources

Director, Acute Surgical Pain Management

Director, IT

Director of Simulation

Director, Financial Aid

Assistant Program Administrator

STAFF POSITIONS

Executive Administrative Assistant

Assistant, Vice President for Finance & Administration

Financial Aid Counselor Assistant Director, Financial Aid

Registrar, Director, Academic Coaching

Coordinator, Clinical Support

Coordinator, Admissions and Recruitment

Coordinator of Plant Operations

Administrative Assistant, Advancement & Alumni

Clinical Support Specialist

Assistant Registrar, Academic Support Specialist

Administrative Assistant, Academic Office (Assistant, Nurse Anesthesia Program)

Assistant Director, IT

Instructional Technology Assistant and ExamSoft Administrator

Coordinator, Learning Management System (LMS) and IT Systems

Office Clerk

Affiliate Clinical Coordinators