Coordinator, Post Degree Programs

JOB SUMMARY 

The Coordinator, Post Degree Programs is responsible for overseeing the development, coordination, and implementation of all evaluations and credentialing for all MTSA programs and being primary contact for all post degree programs. 

QUALIFICATIONS 

• High school diploma or GED required; bachelor's degree in related field preferred. 

• Ability to communicate effectively both orally and in writing. 

• Customer service skills. 

• Ability to respond to emails timely and effectively. 

• Ability to use independent judgment and to manage and impart confidential information. 

• Ability to maintain confidentiality and discretion in all communications. 

• Ability to make administrative/procedural decisions and judgments. 

• Demonstrated advanced working knowledge of Microsoft Office Suite. 

• Skill in establishing priorities with independent coordination of day-to-day aspects. 

• Advanced skills in computerized spreadsheeting and database management. 

RESPONSIBILITIES 

This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related activities as requested. This list describes major responsibilities to support the evaluations and credentialing processes for MTSA: 

• Serve as primary contact person for all post degree programs.  

• Assist with scheduling meetings and appointments for all post degree programs.  

• Coordinate and manage all program evaluation and credentialing activities. 

• Conduct administrative activities, including scheduling meetings and/or conference calls related to all post degree programs. 

• Coordination of Continuing Education programs provided within all post degree programs. 

• Work closely with program development personnel (i.e., Executive Vice President) to prioritize project needs. 

• Assist with coordinating and completing student clinical schedules.  

• Maintain documentation related to program evaluation and credentialing planning, tasks, and decisions. 

• Assist with preparing rotation schedules.  

• Maintain student files to ensure adequate participation at clinical sites.  

• Communicate with site Clinical Coordinators, notifying them of any delinquent evaluations needed for student transcripts. 

• Update, edit, and maintain handbooks for all post degree programs. 

• Prepares reports and scoring required by regulatory and accrediting agencies, policies, and standards. 

• Coordinate each semester’s simulation schedule for the DNAP-PD program. - Still doing that? 

• Provide MTSA main phone line coverage. 

• Assist with planning of MTSA events as directed, including but not limited to Cadaver Workshops, PoCUS Workshops, Graduation, White Coat Ceremony, etc.  

• Other work-related duties as assigned. 

EVALUATIONS RESPONSIBILITIES 

• Enter, update, and maintain credentialing and evaluations data, focusing on accuracy and interpreting or adapting data to conform to defined data field uses, and in accordance with internal policies and procedures. 

• Facilitate communication and planning of program evaluation activities with program evaluation attendees. 

• Manage program evaluation logistics related to program management and sharing, school data, etc. 

• Coordinate and monitor recent graduate and employer evaluations for all MTSA graduates. 

• Schedule student clinical evaluations with site Clinical Coordinators. 

CREDENTIALING RESPONSIBILITIES 

• Participates in the development and implementation of process improvements for the system-wide credentialing process. 

• Monitor monthly clinical credentialing of all students for accuracy, notifying students if there are errors that need correcting. 

• Conducts primary source verification; collects and validates documents to ensure accuracy of all credentialing elements; assesses completeness of information and qualifications relative to credentialing standards. 

• Monitors files to ensure completeness and accuracy; reviews all file documentation for compliance with quality standards, accreditation requirements, and all other relevant policies; prepares and provides information to internal and external parties as appropriate. 

• Receive completed clinical evaluations for each student from the site Clinical Coordinators, record grades in Learning Management System, and file evaluations in each students’ clinical file. 

• Coordinate with the clinical data system (Metatrax/Typhon) any approved revisions, changes, or additional evaluations to be added to the system. 

• Enroll new students into the clinical data system. 

COMMITTEE INVOLVEMENT 

MTSA Staff Committee Member 

Evaluations Committee Recording Secretary 

REPORTING 

Reports to the Director, Acute Surgical Pain Management Fellowship and Director, Completion Department. 

TERMS OF EMPLOYMENT 

Full time employment by MTSA